The board portal is a key element of an organization’s management tools. It is utilized by committees, boards and executive leadership teams to enhance meeting workflows, and collaborate using security features and align on strategic decision-making. It also reduces the time and cost of physical board materials. The many companies that provide solutions can make it challenging for organizations to pick the best tool. Comparing the various software available for board portals is a good way to narrow your choices. This can include assessing the security level, desired board management tools and service/support quality.
Assess Your Needs
Determine what is important to you for your board portal. This includes an assessment of the number of board members and the kind of information you will be sharing. From there, you can determine the features that are required to meet your needs (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information gathered can then be used to analyze board portals, and select the one that best suits your business’s needs.
Examining the Security Level of Your Board Portal
Board meetings should have a high level of security as they will be discussing confidential documents and sensitive information. To ensure that your website is as secure as you can, look for a system that has encrypted confidential files to guard against hacks and data theft. Additionally, a site that has an audit trail allows you to see who has read and edited the documents.